Project Management Support

Background:

We are looking for a proactive and structured individual who will help drive the execution of this initiative. You will play a key role in shaping and operationalizing the transition plan, from understanding user needs to ensuring successful rollout and adoption.
The perfect candidate is a self-starter who enjoys working in a fast-paced, dynamic environment. They are structured, tech-savvy, and comfortable navigating ambiguity. A hands-on mindset and an eagerness to contribute to every phase of the tool transition—from discovery to delivery is required. A mix of analytical thinking, coordination skills, and collaborative spirit will be key to helping the team succeed.

General Information:

• Start Date ASAP - 01.10.2025
• End Date 6 Months
• Workload 80% - 100%
• Workplace Rotkreuz (Home Office possible - partially)

Tasks and Responsibilities:

• .Project coordination & tool selection
• Support the squat in shaping and structuring the transition plan
• Conduct market research and support in the identification of suitable tool(s)
• Coordinate and document user requirements through interviews or surveys
• Support gap analysis between current and future-state tools
• Tool implementation & configuration
• Assist in the sourcing process and vendor coordination
• Help set up and configure the new tool based on defined requirements
• Maintain documentation around tool functionality and configurations
• Rollout & data migration
• Help design and execute the rollout plan (e.g. pilot, phased deployment)
• Prepare and support data migration efforts
• Monitor adoption, gather feedback, and propose improvements
• Training & change enablement
• Contribute to defining the training concept and rollout approach
• Support development of training materials and hands-on guides
• Help deliver training sessions (1:1, small groups, or virtual formats)

Your Profile:

•  Bachelor’s or ongoing studies in Business Administration, Information Systems, or related fields
• Min. 2 years experience in a similar role 
• Strong project coordination skills with attention to detail 
• Excellent communication and interpersonal skills 
• Hands-on and solution-oriented mindset 
• Comfortable with ambiguity and a fast-paced work environment
• Tech-savvy, with a basic understanding of tool implementation or configuration 
• Fluent in English, spoken and written

Nice to haves:

• Previous experience with digital tool implementation or internal rollouts
  
• Familiarity with project or product management tools (e.g., Trello, Monday.com, Airtable, Asana)
  
• Experience with resource management tools (like Smartsheet Resource Management)
  
• Experience with portfolio management, resource management, change management, user training, or enablement
  
• Interest in digital transformation or commercial operations