Receptionist / Front Office Assistant (Part-Time, 24h/week)

m/f/d, Basel-Stadt

Are you someone who enjoys creating a welcoming first impression and keeping office operations running smoothly? On behalf of our client a pharmaceutical company, we are looking for a Receptionist / Front Office Assistant to support their Facilities Management and front office operations in Basel / Zürich.

This is a part-time position (24 hours per week) within a professional, international working environment, ideal for candidates with reception or hospitality experience who value structure, service quality, and teamwork.

Working Schedule

24-hour contract
3 days per week
8 hours per day with a 1-hour break

Key Responsibilities

Reception & Front Office Services

Welcome visitors and staff; issue badges and maintain visitor logs
Prepare materials for new starters
Manage incoming and outgoing mail (post and courier services)
Organize parking facilities and taxi bookings
Distribute internal documents and publications
Perform general clerical tasks (filing, word processing, mailings, office equipment use)

Office Security & Health & Safety

Support the client’s Security & Safety Concept
Participate in emergency procedures, drills, and required training

General Services & Administration

Monitor and replenish office supplies (stationery, consumables, etc.)
Support procurement, storage, and distribution of supplies
Report and follow up on complaints, repairs, and service requests with FM Support
Attend weekly reception team meetings (Basel / Zürich)